Glamorgan Archives Joint Committee

Our 75th anniversary blog comes to an end with the final post recording our 75 75th deposits.

The Glamorgan Archives Joint Committee is the governing body of Glamorgan Archives.  In its current form it comprises 16 elected members from each of the funding authorities in proportion to population so Cardiff has 5 members, Rhondda Cynon Taf has 4, Bridgend, Caerphilly and the Vale of Glamorgan send 2 each while Merthyr Tydfil has a single representative.  The role of chair and vice-chair is shared between the authorities, changing annually according to an agreed rota so that each authority holds the chair over a period of 6 years.  There is provision for a number of co-opted members deemed to have knowledge and experience of value to the Joint Committee in its deliberations, and authorities also send officers to observe.  Cardiff, as the authority providing support services, usually fields financial, legal and secretariat officers.  Voting is confined to elected members only.

The committee meets at least 4 times a year and the Glamorgan Archivist takes a report on activities to each meeting.  All papers can be read on Cardiff’s web site where meeting dates are also posted.  Meetings, which are always held in Glamorgan Archives, are generally open to the public.

Elected members have always been strongly supportive of the archives and its activities.  Members are our link to the local authorities which fund the joint service.  They are active archive champions without whom the new building could never have been achieved.  They approve our annual plan of work and receive updates on progress towards anticipated targets throughout the year as well as agreeing the budget to be passed to each authority for final approval.  The Glamorgan Archivist is appointed directly by the Joint Committee to manage archive services for the 6 authorities and to control the agreed budget.

We have been fortunate to have been able to retain members for long periods ensuring a continuity of experience; some current members were on the joint committee back in the days of Mid and South Glamorgan County Councils.  New members continue to bring enthusiasm and commitment.  Members have also contributed to the archives as depositors and some of their deposits form the 75th accession in several years.  We continue to be grateful for their support and look forward to working with them in the future.

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